Friday, December 17, 2010

word shortcut keys - Working with documents and Web pages

Working with documents and Web pages

Create, view, and save documents

To do this
Press
Create a new document of the same type as the current or most recent document.
CTRL+N
Open a document.
CTRL+O
Close a document.
CTRL+W
Split the document window.
ALT+CTRL+S
Remove the document window split.
ALT+SHIFT+C
Save a document.
CTRL+S

Find, replace, and browse through text

To do this
Press
Find text, formatting, and special items.
CTRL+F
Repeat find (after closing Find and Replace window).
ALT+CTRL+Y
Replace text, specific formatting, and special items.
CTRL+H
Go to a page, bookmark, footnote, table, comment, graphic, or other location.
CTRL+G
Switch between documents or sections of a document, and between a document and an open e-mail message if you use Word as your e-mail editor.
ALT+CTRL+Z
Open a list of browse options; use the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option.
ALT+CTRL+HOME

Undo and redo actions

To do this
Press
Cancel an action.
ESC
Undo an action.
CTRL+Z
Redo or repeat an action.
CTRL+Y

Switch to another view

To do this
Press
Switch to print layout view (Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.).
ALT+CTRL+P
Switch to outline view (outline view: A view that shows the headings of a document indented to represent their level in the document's structure. You can also use outline view to work with master documents.).
ALT+CTRL+O
Switch to normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.).
ALT+CTRL+N
Switch to Reading View.
ALT+R
Expand or collapse subdocuments in a master document.
CTRL+\

Outline view

To do this
Press
Promote a paragraph.
ALT+SHIFT+LEFT ARROW
Demote a paragraph.
ALT+SHIFT+RIGHT ARROW
Demote to body text.
CTRL+SHIFT+N
Move selected paragraphs up.
ALT+SHIFT+UP ARROW
Move selected paragraphs down.
ALT+SHIFT+DOWN ARROW
Expand text under a heading.
ALT+SHIFT+PLUS SIGN
Collapse text under a heading.
ALT+SHIFT+MINUS SIGN
Expand or collapse all text or headings.
ALT+SHIFT+A
Hide or display character formatting.
The slash (/) key on the numeric keypad
Show the first line of body text or all body text.
ALT+SHIFT+L
Show all headings with the Heading 1 style.
ALT+SHIFT+1
Show all headings up to Heading n.
ALT+SHIFT+n
Insert a tab character.
CTRL+TAB

Printing and previewing documents

To do this
Press
Print a document.
CTRL+P
Switch in or out of print preview (print preview: A view of a document as it will appear when you print it.).
ALT+CTRL+I
Move around the preview page when zoomed in.
Arrow keys
Move by one preview page when zoomed out.
PAGE UP or PAGE DOWN
Move to the first preview page when zoomed out.
CTRL+HOME
Move to the last preview page when zoomed out.
CTRL+END

Reviewing documents

To do this
Press
Insert a comment (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.).
ALT+CTRL+M
Turn track changes (tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document.) on or off.
CTRL+SHIFT+E
Close the Reviewing Pane if it is open.
ALT+SHIFT+C

Reading layout view

To do this
Press
Go to beginning of document.
HOME
Go to end of document.
END
Go to page number.
Number, then ENTER
Increase the size of selected text by one point.
CTRL+]
Decrease the size of selected text by one point.
CTRL+[
Exit reading layout view.
ESC

References, footnotes, and endnotes

To do this
Press
Mark a table of contents entry.
ALT+SHIFT+O
Mark a table of authorities entry (citation).
ALT+SHIFT+I
Mark an index entry.
ALT+SHIFT+X
Insert a footnote.
ALT+CTRL+F
Insert an endnote.
ALT+CTRL+D

Working with Web pages

To do this
Press
Insert a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.).
CTRL+K
Go back one page.
ALT+LEFT ARROW
Go forward one page.
ALT+RIGHT ARROW
Refresh.
F9
 Note   To use keys to go back or forward one page or to refresh a page, the Web toolbar must be showing. If the Web toolbar is not showing, press ALT, press V, press T, use the arrow keys to select Web, and then press ENTER.

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