Working with documents and Web pages
Create, view, and save documents
To do this | Press |
Create a new document of the same type as the current or most recent document. | CTRL+N |
Open a document. | CTRL+O |
Close a document. | CTRL+W |
Split the document window. | ALT+CTRL+S |
Remove the document window split. | ALT+SHIFT+C |
Save a document. | CTRL+S |
Find, replace, and browse through text
To do this | Press |
Find text, formatting, and special items. | CTRL+F |
Repeat find (after closing Find and Replace window). | ALT+CTRL+Y |
Replace text, specific formatting, and special items. | CTRL+H |
Go to a page, bookmark, footnote, table, comment, graphic, or other location. | CTRL+G |
Switch between documents or sections of a document, and between a document and an open e-mail message if you use Word as your e-mail editor. | ALT+CTRL+Z |
Open a list of browse options; use the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. | ALT+CTRL+HOME |
Undo and redo actions
To do this | Press |
Cancel an action. | ESC |
Undo an action. | CTRL+Z |
Redo or repeat an action. | CTRL+Y |
Switch to another view
To do this | Press |
Switch to print layout view (Print Layout view: A view of a document or other object as it will appear when you print it. For example, items such as headers, footnotes, columns, and text boxes appear in their actual positions.). | ALT+CTRL+P |
Switch to outline view (outline view: A view that shows the headings of a document indented to represent their level in the document's structure. You can also use outline view to work with master documents.). | ALT+CTRL+O |
Switch to normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.). | ALT+CTRL+N |
Switch to Reading View. | ALT+R |
Expand or collapse subdocuments in a master document. | CTRL+\ |
Outline view
To do this | Press |
Promote a paragraph. | ALT+SHIFT+LEFT ARROW |
Demote a paragraph. | ALT+SHIFT+RIGHT ARROW |
Demote to body text. | CTRL+SHIFT+N |
Move selected paragraphs up. | ALT+SHIFT+UP ARROW |
Move selected paragraphs down. | ALT+SHIFT+DOWN ARROW |
Expand text under a heading. | ALT+SHIFT+PLUS SIGN |
Collapse text under a heading. | ALT+SHIFT+MINUS SIGN |
Expand or collapse all text or headings. | ALT+SHIFT+A |
Hide or display character formatting. | The slash (/) key on the numeric keypad |
Show the first line of body text or all body text. | ALT+SHIFT+L |
Show all headings with the Heading 1 style. | ALT+SHIFT+1 |
Show all headings up to Heading n. | ALT+SHIFT+n |
Insert a tab character. | CTRL+TAB |
Printing and previewing documents
To do this | Press |
Print a document. | CTRL+P |
Switch in or out of print preview (print preview: A view of a document as it will appear when you print it.). | ALT+CTRL+I |
Move around the preview page when zoomed in. | Arrow keys |
Move by one preview page when zoomed out. | PAGE UP or PAGE DOWN |
Move to the first preview page when zoomed out. | CTRL+HOME |
Move to the last preview page when zoomed out. | CTRL+END |
Reviewing documents
To do this | Press |
Insert a comment (comment: A note or annotation that an author or reviewer adds to a document. Microsoft Word displays the comment in a balloon in the margin of the document or in the Reviewing Pane.). | ALT+CTRL+M |
Turn track changes (tracked change: A mark that shows where a deletion, insertion, or other editing change has been made in a document.) on or off. | CTRL+SHIFT+E |
Close the Reviewing Pane if it is open. | ALT+SHIFT+C |
Reading layout view
To do this | Press |
Go to beginning of document. | HOME |
Go to end of document. | END |
Go to page number. | Number, then ENTER |
Increase the size of selected text by one point. | CTRL+] |
Decrease the size of selected text by one point. | CTRL+[ |
Exit reading layout view. | ESC |
References, footnotes, and endnotes
To do this | Press |
Mark a table of contents entry. | ALT+SHIFT+O |
Mark a table of authorities entry (citation). | ALT+SHIFT+I |
Mark an index entry. | ALT+SHIFT+X |
Insert a footnote. | ALT+CTRL+F |
Insert an endnote. | ALT+CTRL+D |
Working with Web pages
To do this | Press |
Insert a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.). | CTRL+K |
Go back one page. | ALT+LEFT ARROW |
Go forward one page. | ALT+RIGHT ARROW |
Refresh. | F9 |
Note To use keys to go back or forward one page or to refresh a page, the Web toolbar must be showing. If the Web toolbar is not showing, press ALT, press V, press T, use the arrow keys to select Web, and then press ENTER.
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